Request a Transcript

        

   As of July 1, 2024, the Department of Education established new regulations regarding the release of official transcripts when a student has a financial hold at the college. The new regulations require colleges to release transcripts for all enrollment periods that the student received federal financial aid. An institution may only withhold the portion of a student's transcript for enrollment periods with an unpaid balance or during which no federal aid was received, rather than the entire transcript. This regulation does not apply to students who did not receive federal financial aid.

Institutions are permitted to provide students with partial official transcripts that do not include credits for payment periods in which a student did not receive Title IV, HEA funds or where institutional charges are not paid.

A review of a student's account when financial holds exist will take place within the Business and Registrar's Offices. Students will be notified by email that a partial transcript was released when requesting a transcript.  

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TRANSCRIPT INFORMATION

A transcript is a certified, official copy of a student’s permanent academic record. It contains confidential information and cannot be released without the student’s written permission and signature.

REQUEST AN OFFICIAL TRANSCRIPT

National Student Clearinghouse: HCC uses the National Student Clearinghouse (NSC) as our online service provider to provide secure online ordering and delivery of your HCC transcript. It is FAST, easy, safe, and available 24/7.

You will need:

• The mailing or email address of where you want your transcript sent. If you are sending your transcript to another college, check their website to obtain their address or email information.
• A major credit or debit card. Your card will only be charged after your transcript has been sent.

You will receive email and/or text message updates to track the progress of your transcript request. Just enter your personal email address and/or cell phone number when you place your order.

In-Person: In-person requests will be accepted only at the main campus in Highland. Make your request at the Registrar’s Office, Highland Community College, 606 West Main Street, Highland, KS. Our transcript hours are Monday through Friday, 8:00 AM to 4:30 PM. Please have your Student ID or driver’s license available for identification purposes.

TRANSCRIPT FEE

Each transcript costs $5.00. The National Student Clearinghouse accepts MasterCard, Visa, and Discover credit and debit cards. Delivery fees are listed within the National Student Clearinghouse and vary depending on type of delivery and destination. 

UNOFFICIAL TRANSCRIPTS

HCC does not provide unofficial transcripts. Students may access their unofficial HCC transcript by logging into their MyHCC account. Simply visit our website at www.highlandcc.edu and click on “LOGIN” at the top of the page.

Sign in using HCC credentials >> Select MyHCC icon >> Select Grades >> Unofficial Transcript

HCC login credentials consist of:

User name: lastname.firstname@highlandcc.edu

Password: password you created

If you do not remember your HCC credentials, please select the “Forgot MyHCC Password”. If you continue to experience login issues, please contact the IT department at 785-442-6060 for assistance.

IMPORTANT INFORMATION

1. Transcript requests are processed within two business days of receipt. However, a longer period of time may be required for processing at the end of each semester, during peak enrollment times, or when researching student accounts.
2. Transcript requests are not accepted by telephone, mail, email or fax.
3. Transcripts for a student’s secondary and previous college education, which have been submitted to HCC as a requirement for admission, become a part of the student’s official file. HCC does not reissue or certify copies of transcripts from other institutions. Transcripts must be ordered directly from the institution where the coursework was completed.
4. No one (including your parent, spouse, coach, etc.) may request or pick up your transcript without your written permission and signed (pen to paper) authorization. Please identify in your request the name of the person who is authorized to obtain your transcript. Proper identification must be provided by the authorized person to pick up a transcript.
5. A mailed transcript is not considered official if the seal is broken.